Bid Solicitation: BD-25-1080-OSD03-OSD03-114922

Header Information

Bid Number:

BD-25-1080-OSD03-OSD03-114922

Description:

OFF54 - Postage and Mail Processing Equipment, Accessories, Services & Supplies

Bid Opening Date:

10/02/2025 02:00:00 PM

Purchaser:

Tatiana Henry

Organization:

Operational Services Division

Department:

OSD03 - OSD - Category Management

Location:

OSD03 - OSD Category Management

Fiscal Year:

Type Code:

SS - Statewide Solicitation

Allow Electronic Quote:

Yes

Alternate Id:

OFF54

Required Date:

Available Date :

04/03/2025 04:40:00 PM

Info Contact:

Bid Type:

OPEN

Informal Bid Flag:

Purchase Method:

Open Market

Pre Bid Conference:

Tuesday, August 26, 2025 from 1:00-2:00 P.M., E.S.T., Virtual Scheduled via Zoom. Registration link: https://us02web.zoom.us/meeting/register/X0InDinuSqGL30Rgb1M6BQ

Bulletin Desc:

Ship-to Address:

Accounts Payable
1 Ashburton Place
Room 1608
Boston, MA 02108
US
Email: OSD-Accountspayable@mass.gov
Phone: (617) 720-3300

Bill-to Address:

Accounts Payable
1 Ashburton Place
Room 1608
Boston, MA 02108
US
Email: OSD-Accountspayable@mass.gov
Phone: (617) 720-3300

Print Format:

Bid Print

File Attachments:

OFF54 RFR 10.31.2025
OFF54 Bidder Response Form_9.12.2025
OFF54 Cost Sheet_9.12.2025
OFF54_Evaluation Criteria.pdf
OFF54 Climate and Environmental Program CEP Form_9.12.2025
OFF54 SDP Plan Form_9.12.2025
OFF54_SDO_Disability Employment Practices_DEP_Form.pdf
OFF54_PPD Form.pdf
Commonwealth Terms and Conditions for Information Technology 07.01.2025
Referenced_Standard_Contract_Form_Sample Only_Do Not Fill Out~1.pdf
Creating a Quote in CommBuys Job Aid~18.pdf
Intent-Notice of Intent - OFF54 - Postage and Mail Processing Equipment, Accessories, Services & Supplies.pdf
OFF54 Q and A_9.12.2025
OFF54 Intent 11.07.2025
OFF54 Final Evaluation Scores 11.24.2025.docx

Form Attachments:

Required Quote Attachments

Desired Attachment Name	Description

SBPP (Small Business Purchasing Program) Eligible?:

See SBPP requirements and exceptions at www.mass.gov/sbpp :

Amendments:

Amendment #	Amendment Date	Amendment Note
1	07/27/2025 04:40:01 PM	Estimated Bid Opening Date updated. Header 1. Bid Opening Date changed from "08/05/2025 02:00:00 PM" to "10/02/2025 02:00:00 PM".
2	08/22/2025 06:01:12 AM	Added Pre-Bid Conference information. Header 1. Pre-Bid Conference changed from "" to "Tuesday, August 26, 2025 from 1:00-2:00 P.M., E.S.T., Virtual Scheduled via Zoom. Registration link: https://us02web.zoom.us/meeting/register/X0InDinuSqGL30Rgb1M6BQ".
3	08/25/2025 04:24:45 PM	Header 1. Allow Electronic Response changed from "No" to "Yes". 2. Available Date changed from "04/03/2025 12:13:50 PM" to "04/03/2025 04:40:00 PM". 3. Custom Field: Custom Field changed from "" to "11/03/2025". 4. Bulletin Desc changed from "This is a World Trade Organization (WTO) announcement only! Please do NOT contact the Issuer with questions about the anticipated bid. Bidders are solely responsible to monitor COMMBUYS.com for amendments to this announcement and for complete Bid posting." to "". 5. Custom Field: Custom Field changed from "WTO" to "RFR". 6. Description changed from "Notice of Intent - OFF54 - Postage and Mail Processing Equipment, Accessories, Services & Supplies" to "OFF54 - Postage and Mail Processing Equipment, Accessories, Services & Supplies". Item 1 1. Description changed from "Mail Machines" to "Category 1: Postage and Mailing Systems Equipment, Accessories, Supplies and Service. If you intend to bid this line, please select "no charge" in COMMBUYS. If you are not bidding on this line then select "no bid"". Item 2 1. Item 2 added. Attachment File Changes: Header 1. File 'OFF54_RFR_8.25.2025.pdf': File 'OFF54_RFR_8.25.2025.pdf' added . 2. File 'OFF54_Bidder Response Form.xlsx': File 'OFF54_Bidder Response Form.xlsx' added . 3. File 'OFF54_Evaluation Criteria.pdf': File 'OFF54_Evaluation Criteria.pdf' added . 4. File 'OFF54_Climate & Environmental Program_CEP_ Form.pdf': File 'OFF54_Climate & Environmental Program_CEP_ Form.pdf' added . 5. File 'OFF54_PPD Form.pdf': File 'OFF54_PPD Form.pdf' added . 6. File 'OFF54_SDP Plan Form.pdf': File 'OFF54_SDP Plan Form.pdf' added . 7. File 'OFF54_SDO_Disability Employment Practices_DEP_Form.pdf': File 'OFF54_SDO_Disability Employment Practices_DEP_Form.pdf' added . 8. File 'Creating a Quote in CommBuys Job Aid~18.pdf': File 'Creating a Quote in CommBuys Job Aid~18.pdf' added . 9. File 'Referenced_Standard_Contract_Form_Sample Only_Do Not Fill Out~1.pdf': File 'Referenced_Standard_Contract_Form_Sample Only_Do Not Fill Out~1.pdf' added . 10. File 'PKGDOC1528396-0010-CommonwealthTermsandConditionsforInformationTechnologyContracts.pdf': File 'PKGDOC1528396-0010-CommonwealthTermsandConditionsforInformationTechnologyContracts.pdf' added . 11. File 'OFF54_CostSheet.pdf': File 'OFF54_CostSheet.pdf' added . 12. File 'Intent-Notice of Intent - OFF54 - Postage and Mail Processing Equipment, Accessories, Services & Supplies.pdf': Order changed from "0" to "12".
4	09/02/2025 01:11:02 PM	Updated Q&A Submission Deadline, Q&A Answer Deadline & Amendment Deadline. Attachment File Changes: Header 1. File 'OFF54_RFR_9.2.2025 ': File 'OFF54_RFR_9.2.2025 ' added .
5	09/12/2025 10:27:14 AM	Amendment applied. Please see the OFF54 Request for Response (RFR) Revision History on the second page of the RFR for additional information. Attachment File Changes: Header 1. File 'OFF54_RFR_8.25.2025.pdf': File 'OFF54_RFR_8.25.2025.pdf' deleted . 2. File 'OFF54_Bidder Response Form.xlsx': File 'OFF54_Bidder Response Form.xlsx' deleted . 3. File 'OFF54_Climate & Environmental Program_CEP_ Form.pdf': File 'OFF54_Climate & Environmental Program_CEP_ Form.pdf' deleted . 4. File 'OFF54_SDP Plan Form.pdf': File 'OFF54_SDP Plan Form.pdf' deleted . 5. File 'OFF54_CostSheet.pdf': File 'OFF54_CostSheet.pdf' deleted . 6. File 'OFF54_RFR_9.2.2025 ': File 'OFF54_RFR_9.2.2025 ' deleted . 7. File 'OFF54 Bidder Response Form_9.12.2025': File 'OFF54 Bidder Response Form_9.12.2025' added . 8. File 'OFF54 Climate and Environmental Program CEP Form_9.12.2025': File 'OFF54 Climate and Environmental Program CEP Form_9.12.2025' added . 9. File 'OFF54 Cost Sheet_9.12.2025': File 'OFF54 Cost Sheet_9.12.2025' added . 10. File 'OFF54 Request for Response_RFR_9.12.2025': File 'OFF54 Request for Response_RFR_9.12.2025' added . 11. File 'OFF54 SDP Plan Form_9.12.2025': File 'OFF54 SDP Plan Form_9.12.2025' added . 12. File 'OFF54 Q and A_9.12.2025': File 'OFF54 Q and A_9.12.2025' added .
6	09/12/2025 12:49:26 PM	Additional amendment with changes made to the language in Sections 3.2.2, 5.2.4 & 9.3.7 of OFF54's Request for Response (RFR). Attachment File Changes: Header 1. File 'OFF54 Request for Response_RFR_9.12.2025': File 'OFF54 Request for Response_RFR_9.12.2025' deleted . 2. File 'OFF54 Request for Response_RFR_9.12.2025': File 'OFF54 Request for Response_RFR_9.12.2025' added . 3. File 'OFF54 SDP Plan Form_9.12.2025': Order changed from "1" to "6".
7	10/31/2025 04:41:00 PM	Amendment of updating the Commonwealth IT Terms & Conditions to the July 1, 2025 version. Attachment File Changes: Header 1. File 'PKGDOC1528396-0010-CommonwealthTermsandConditionsforInformationTechnologyContracts.pdf': File 'PKGDOC1528396-0010-CommonwealthTermsandConditionsforInformationTechnologyContracts.pdf' deleted . 2. File 'OFF54 Request for Response_RFR_9.12.2025': File 'OFF54 Request for Response_RFR_9.12.2025' deleted . 3. File 'OFF54 RFR 10.31.2025': File 'OFF54 RFR 10.31.2025' added . 4. File 'Commonwealth Terms and Conditions for Information Technology 07.01.2025': File 'Commonwealth Terms and Conditions for Information Technology 07.01.2025' added .
8	11/07/2025 02:53:00 PM	OFF54 Intent Attachment File Changes: Header 1. File 'OFF54 Intent 11.07.2025': File 'OFF54 Intent 11.07.2025' added .
9	11/24/2025 06:56:47 PM	OFF54 Final Evaluation Scores Attachment File Changes: Header 1. File 'OFF54 Final Evaluation Scores 11.24.2025.docx': File 'OFF54 Final Evaluation Scores 11.24.2025.docx' added .

Item Information

Item # 1: ( 44-10 - 21 )

Category 1: Postage and Mailing Systems Equipment, Accessories, Supplies and Service. If you intend to bid this line, please select "no charge" in COMMBUYS. If you are not bidding on this line then select "no bid"

U N S P S C Code:

44-10-21
Mail machines

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Item # 2: ( 44-10 - 21 )

Category 2: Mail Handling Equipment, Accessories, Supplies and Services. If you intend to bid this line, please select "no charge" in COMMBUYS. If you are not bidding on this line then select "no bid"