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Bid Solicitation: BD-24-1035-DYS01-DYS01-93971
Header Information
Bid Number:
BD-24-1035-DYS01-DYS01-93971
Description:
DYS POS 2023-09 ARTS RFR ARTS INITIATIVE: ARTS ADMINISTRATION AND ARTS PARTNER ROSTER Statewide
Bid Opening Date:
12/11/2023 04:00:00 PM
Purchaser:
Phillip Davis
Organization:
Department of Youth Services
Department:
DYS01 - DYS-Boston
Location:
DYS01 - Boston
Fiscal Year:
24
Type Code:
Allow Electronic Quote:
Yes
Alternate Id:
Required Date:
Available Date :
10/11/2023 01:30:45 PM
Info Contact:
Bid Type:
OPEN
Informal Bid Flag:
No
Purchase Method:
Open Market
Pre Bid Conference:
Bidders Conferences will be held online on October 10th and November 6th @ 10AM. Please see the RFR for details including RSVP information. Attendance is not a prerequisite for bidding on this RFR
Bulletin Desc:
DYS desires to establish Arts Administration provider(s) to support the infrastructure of the Arts Initiative. Establish an Arts Roster of qualified Arts Partners, from which it will draw from on an "as needed" basis for arts-based programming & services, performance & production supports, technical assistance, consultation, and training across the DYS continuum. The Arts Initiative is evolving and DYS is seeking the expansion of services by individuals or entities as described in the RFR
Ship-to Address:
Department of Youth Services- Boston Office
600 Washington St
4th floor
Boston, MA 02111
US
Email: eva.lada@mass.gov
Phone: (617)960-3337
Bill-to Address:
Department of Youth Services- Boston Office
600 Washington St
4th floor
Boston, MA 02111
US
Email: eva.lada@mass.gov
Phone: (617)960-3337
Print Format:
File Attachments:
DYS ARTS RFR- Final & Posted.docx
Appendix A_Program Types.docx
Appendix B-DYS Residential Programs by Region_8_17_23 (002).docx
Appendix C- Arts Partner Roster Application- Final.docx
Appendix D- Case Management Manual.pdf
Appendix E- DYS regions.pdf
Appendix F- Media Use Agreement.docx
Appendix G_DYS Community Programs by Region~1.docx
Appendix H- Sample Showcase consent form.docx
Appendix I- How to Create a Quote in CommBuys.pdf
Appendix J- Arts Administration Application- Final.docx
Appendix K- Wisdom From the Arts.pdf
Appendix L- Continuum of Care.docx
Appendix M- Music Studio Program Development Table.docx
Appendix N- Regional Arts Coordinator Guidelines.docx
Appendix O ArtBudget_Template.xlsx
Appendix P - Skill Up RFR One-Pager.docx
How to Create a Quote in Commbuys~7.pdf
How to Register in Commbuys for Vendors~1.pdf
New to Commonwealth Business Handout -Posted.docx
RFR Flyer 1 10.10.23 (1).pdf
Arts Funding RFR FlyerandLetter.pdf
Bidders Conference #1 Notes 2023-09FINAL.doc
Bidders Conference #2 Notes 2023-09 -FINAL.doc
Arts Initiative RFR-Questions and Answers III- POSTED.docx
Arts RFR - Language Amendment.docx
Arts Initiative RFR-Questions and Answers III- Updated.docx
Arts Initiative RFR-Questions and Answers IV- POSTED.docx
Form Attachments:
Required Quote Attachments
SBPP (Small Business Purchasing Program) Eligible?:
YES
See SBPP requirements and exceptions at www.mass.gov/sbpp :
Amendments:
Amendment #
Amendment Date
Amendment Note
1
10/20/2023 11:46:31 AM
Attachments delineating how to complete the vendor registration process in COMMBUYS and providing an overview of doing business with DYS. Attachment File Changes: Header 1. File 'How to Register in Commbuys for Vendors~1.pdf': File 'How to Register in Commbuys for Vendors~1.pdf' added . 2. File 'New to Commonwealth Business Handout -Posted.docx': File 'New to Commonwealth Business Handout -Posted.docx' added .
2
10/20/2023 11:48:58 AM
Header 1. Description changed from "DYS 2022-13 DYS Statewide Arts Initiative" to "DYS POS 2023-09 ARTS RFR ARTS INITIATIVE: ARTS ADMINISTRATION AND ARTS PARTNER ROSTER Statewide".
3
10/23/2023 12:02:11 PM
Informational Flyers for the Arts RFR Attachment File Changes: Header 1. File 'RFR Flyer 1 10.10.23 (1).pdf': File 'RFR Flyer 1 10.10.23 (1).pdf' added . 2. File 'Arts Funding RFR FlyerandLetter.pdf': File 'Arts Funding RFR FlyerandLetter.pdf' added .
4
11/02/2023 09:01:09 AM
Bidders Conference notes, including QUESTIONS and corresponding ANSWERS that were asked at the Bidders Conference and submitted to DYS electronically. Attachment File Changes: Header 1. File 'Bidders Conference #1 Notes 2023-09FINAL.doc': File 'Bidders Conference #1 Notes 2023-09FINAL.doc' added .
5
11/02/2023 03:20:27 PM
Header 1. Pre-Bid Conference changed from "Bidders Conferences will be held online on October 10th and November 6th@ 10AM. Please see the RFR for details including RSVP information. Attendance is not a prerequisite for bidding on this RFR" to "Bidders Conferences will be held online on October 10th and November 6th @ 10AM. Please see the RFR for details including RSVP information. Attendance is not a prerequisite for bidding on this RFR".
6
11/21/2023 11:51:53 AM
Notes from the second Bidders Conference, including QUESTIONS and corresponding ANSWERS that were asked at the Bidders Conference and submitted to DYS electronically, to date. Attachment File Changes: Header 1. File 'Bidders Conference #2 Notes 2023-09 -FINAL.doc': File 'Bidders Conference #2 Notes 2023-09 -FINAL.doc' added .
7
11/30/2023 05:39:06 PM
Attachment File Changes: Header 1. File 'Arts Initiative RFR-Questions and Answers III- POSTED.docx': File 'Arts Initiative RFR-Questions and Answers III- POSTED.docx' added .
8
12/06/2023 02:00:26 PM
Arts RFR Language Amendment for the section titled "Compensation Structure" Attachment File Changes: Header 1. File 'Arts RFR - Language Amendment.docx': File 'Arts RFR - Language Amendment.docx' added .
9
12/06/2023 02:11:25 PM
Attachment File Changes: Header 1. File 'Arts Initiative RFR-Questions and Answers III- Updated.docx': File 'Arts Initiative RFR-Questions and Answers III- Updated.docx' added .
10
12/08/2023 07:20:14 PM
Attachment File Changes: Header 1. File 'Arts Initiative RFR-Questions and Answers IV- POSTED.docx': File 'Arts Initiative RFR-Questions and Answers IV- POSTED.docx' added .
Item Information
1-5 of 9
1
2
Item # 7: ( 82-15 - 00 )
DYS desires to establish Arts Administration provider(s) to support the infrastructure of the Arts Initiative. Establish an Arts Roster of qualified Arts Partners, from which it will draw from on an "as needed" basis for arts-based programming & services, performance & production supports, technical assistance, consultation, and training across the DYS continuum. The Arts Initiative is evolving and DYS is seeking the expansion of services by individuals or entities as described in the RFR
U N S P S C Code:
82-15-00
Professional artists and performers
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
1.0
EA - Each
Manufacturer:
Brand:
Model:
Make:
Packaging:
Item # 2: ( 93-14 - 00 )
DYS desires to establish Arts Administration provider(s) to support the infrastructure of the Arts Initiative. Establish an Arts Roster of qualified Arts Partners, from which it will draw from on an "as needed" basis for arts-based programming & services, performance & production supports, technical assistance, consultation, and training across the DYS continuum. The Arts Initiative is evolving and DYS is seeking the expansion of services by individuals or entities as described in the RFR
U N S P S C Code:
93-14-00
Community and social services
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
1.0
EA - Each
Manufacturer:
Brand:
Model:
Make:
Packaging:
Item # 3: ( 93-14 - 15 )
DYS desires to establish Arts Administration provider(s) to support the infrastructure of the Arts Initiative. Establish an Arts Roster of qualified Arts Partners, from which it will draw from on an "as needed" basis for arts-based programming & services, performance & production supports, technical assistance, consultation, and training across the DYS continuum. The Arts Initiative is evolving and DYS is seeking the expansion of services by individuals or entities as described in the RFR
U N S P S C Code:
93-14-15
Social development and services
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
1.0
EA - Each
Manufacturer:
Brand:
Model:
Make:
Packaging:
Item # 4: ( 93-14 - 17 )
DYS desires to establish Arts Administration provider(s) to support the infrastructure of the Arts Initiative. Establish an Arts Roster of qualified Arts Partners, from which it will draw from on an "as needed" basis for arts-based programming & services, performance & production supports, technical assistance, consultation, and training across the DYS continuum. The Arts Initiative is evolving and DYS is seeking the expansion of services by individuals or entities as described in the RFR
U N S P S C Code:
93-14-17
Culture
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
1.0
EA - Each
Manufacturer:
Brand:
Model:
Make:
Packaging:
Item # 5: ( 90-13 - 00 )
DYS desires to establish Arts Administration provider(s) to support the infrastructure of the Arts Initiative. Establish an Arts Roster of qualified Arts Partners, from which it will draw from on an "as needed" basis for arts-based programming & services, performance & production supports, technical assistance, consultation, and training across the DYS continuum. The Arts Initiative is evolving and DYS is seeking the expansion of services by individuals or entities as described in the RFR
U N S P S C Code:
90-13-00
Performing arts
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
1.0
EA - Each
Manufacturer:
Brand:
Model:
Make:
Packaging:
1-5 of 9
1
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MASS_MASS_AWS_PROD_BUYSPEED_1_bso
Quote #
Description
Date Last Modified
Status