Bid Solicitation: BD-22-1039-EHS01-EHS01-70914

Header Information

Bid Number:

BD-22-1039-EHS01-EHS01-70914

Description:

22EHSLCe-CASRFR: Request for Responses for the EHS Comprehensive Assessment System Vendor

Bid Opening Date:

11/30/2022 04:00:00 PM

Purchaser:

Lucy Colon (EOHHS)

Organization:

Executive Office of Health and Human Services

Department:

EHS01 - EHS

Location:

EHS01 - ONE ASHBURTON

Fiscal Year:

Type Code:

NS - Non-Statewide Solicitation

Allow Electronic Quote:

Yes

Alternate Id:

22EHSLCe-CASRFR

Required Date:

Available Date :

02/04/2022 01:31:00 PM

Info Contact:

Melissa Morrison; Melissa Morrison@mass.gov

Bid Type:

OPEN

Informal Bid Flag:

Purchase Method:

Open Market

Pre Bid Conference:

Bulletin Desc:

EOHHS has issued this Bid for the purposes of procuring a qualified vendor to implement, maintain and support a software solution for digitized clinical assessments and workflows for certain MassHealth long-term services and supports and behavioral health programs, with potential expansion to include other MassHealth programs.

Ship-to Address:

Melissa Morrison
One Ashburton Place, 11th Fl.
Boston, MA 02108
US
Email: Melissa.Morrison@mass.gov
Phone: (617) 573-1611

Bill-to Address:

Accounts Payable Unit
1 Ashburton Pl., 11th Fl
Boston, MA 02108
US
Email: EHSAccounting@mass.gov
Phone: (617) 573-1600

Print Format:

File Attachments:

Intent to post, e-CAS RFR WTO Notice
e-CAS Vendor RFR
RFR Attachment 1, Template Statement of Work
RFR Attachment 1a, Appendix B to DMCS- Final Enterprise Standards
RFR Attachment 2, Cost Response Worksheet
RFR Attachment 3, e-CAS Reports and Plans
Att 4 Secretariat Application Reference Manual 3.6 (replaced by RFR Amendment 3)
RFR Attachment 5, Key Performance Indicators
RFR Attachment 6, Requirements Matrix
RFR Attachment 7, MassHealth LTSS Programs
RFR Attachment 8, UCA Specific Program Assessment Process Flows
RFR Att 9 Mandatory Response Forms Checklist and Acknowledgements
RFR Attachment 10, System Support Matrix (added by RFR Amendment 3)
RFR Attachment 11, Conceptual Architecture Diagram/Model (added by RFR Amendment 3)
e-CAS Vendor RFR Required Forms
Amendment 1 to the e-CAS Vendor RFR
Amendment 2 to the e-CAS Vendor RFR
e-CAS Vendor RFR - Questions and Answers
Amendment 3 to the e-CAS Vendor RFR

Form Attachments:

Required Quote Attachments

Desired Attachment Name	Description

SBPP (Small Business Purchasing Program) Eligible?:

See SBPP requirements and exceptions at www.mass.gov/sbpp :

Amendments:

Amendment #	Amendment Date	Amendment Note
1	06/22/2022 11:20:44 AM	Adding the e-CAS RFR documents to the list of File Attachments available for downloading. Header 1. Bid Opening Date changed from "04/30/2022 11:59:00 PM" to "08/18/2022 04:00:00 PM". 2. Pre-Bid Conference changed from "THIS IS AN ADVANCE NOTIFICATION OF AN UPCOMING PROCUREMENT. No RFR documents are available at this time but will be added to this page. Please read the attach notice for further details." to "The deadline for the submission of written questions regarding this RFR is Friday, July 15, 2022, at 12:00 p.m.". 3. Description changed from "22EHSLCe-CASRFR: Request for Responses for for the EHS Comprehensive Assessment System Vendor" to "22EHSLCe-CASRFR: Request for Responses for the EHS Comprehensive Assessment System Vendor". Item 5 1. Item 5 added. Attachment File Changes: Header 1. File ' Intent to post- eCAS RFR WTO Notice': File ' Intent to post- eCAS RFR WTO Notice' deleted . 2. File 'RFR Attachment 1, Template Statement of Work': File 'RFR Attachment 1, Template Statement of Work' added . 3. File 'RFR Attachment 1a, Appendix B to DMCS- Final Enterprise Standards': File 'RFR Attachment 1a, Appendix B to DMCS- Final Enterprise Standards' added . 4. File 'RFR Attachment 2, Cost Response Worksheet': File 'RFR Attachment 2, Cost Response Worksheet' added . 5. File 'RFR Attachment 4, EOHHS Technology Applications References Manual': File 'RFR Attachment 4, EOHHS Technology Applications References Manual' added . 6. File 'RFR Attachment 5, Key Performance Indicators': File 'RFR Attachment 5, Key Performance Indicators' added . 7. File 'RFR Attachment 6, Requirements Matrix': File 'RFR Attachment 6, Requirements Matrix' added . 8. File 'RFR Attachment 7, MassHealth LTSS Programs': File 'RFR Attachment 7, MassHealth LTSS Programs' added . 9. File 'RFR Attachment 8, UCA Specific Program Assessment Process Flows': File 'RFR Attachment 8, UCA Specific Program Assessment Process Flows' added . 10. File 'Attachment 9, Mandatory Response Forms Checklist and Acknowledgements': File 'Attachment 9, Mandatory Response Forms Checklist and Acknowledgements' added . 11. File 'e-CAS RFR Required Forms ': File 'e-CAS RFR Required Forms ' added . 12. File 'e-CAS Vendor RFR': File 'e-CAS Vendor RFR' added . 13. File 'RFR Attachment 3, e-CAS Reports and Plans': File 'RFR Attachment 3, e-CAS Reports and Plans' added . 14. File 'Intent to post, e-CAS RFR WTO Notice': File 'Intent to post, e-CAS RFR WTO Notice' added .
2	08/08/2022 10:50:20 AM	Adding an Amendment 1 to the e-CAS RFR to the list of File Attachments available for downloading. Amendment 1 extends the deadline for the submission of written questions as well as the Bid Opening Date (response deadline). Header 1. Bid Opening Date changed from "08/18/2022 04:00:00 PM" to "11/03/2022 04:00:00 PM". 2. Pre-Bid Conference changed from "The deadline for the submission of written questions regarding this RFR is Friday, July 15, 2022, at 12:00 p.m." to "The deadline for the submission of written questions has been extended to 8/26/2022 at 12:00 p.m.". Attachment File Changes: Header 1. File 'Amendment 1 to the e-Cas Vendor RFR': File 'Amendment 1 to the e-Cas Vendor RFR' added .
3	10/21/2022 02:39:04 PM	Adding an Amendment 2 to the e-CAS RFR, which updates the Procurement Timetable, to the list of File Attachments available for downloading. Header 1. Bid Opening Date changed from "11/03/2022 04:00:00 PM" to "11/30/2022 04:00:00 PM". 2. Pre-Bid Conference changed from "The deadline for the submission of written questions has been extended to 8/26/2022 at 12:00 p.m." to "". Attachment File Changes: Header 1. File 'Amendment 2 to the e-Cas Vendor RFR': File 'Amendment 2 to the e-Cas Vendor RFR' added .
4	10/28/2022 10:45:07 AM	Adding a questions and answers document, as well as an Amendment 3 to the e-CAS Vendor RFR, which updates various provisions and adds RFR Attachments 10 and 11, to the list of File Attachments available for downloading. Please note that the names of some of the file attachments have been edited for consistency, but the documents themselves have not changed (e.g. Amendment 1 to the e-Cas Vendor RFR edited to Amendment 1 to the e-CAS Vendor RFR). Attachment File Changes: Header 1. File 'RFR Att 9 Mandatory Response Forms Checklist and Acknowledgements': File 'RFR Att 9 Mandatory Response Forms Checklist and Acknowledgements' added . 2. File 'Att 4 Secretariat Application Reference Manual 3.6 (replaced by RFR Amendment 3)': File 'Att 4 Secretariat Application Reference Manual 3.6 (replaced by RFR Amendment 3)' added . 3. File 'Amendment 1 to the e-CAS Vendor RFR': File 'Amendment 1 to the e-CAS Vendor RFR' added . 4. File 'Amendment 2 to the e-CAS Vendor RFR': File 'Amendment 2 to the e-CAS Vendor RFR' added . 5. File 'RFR Attachment 10, System Support Matrix (added by RFR Amendment 3)': File 'RFR Attachment 10, System Support Matrix (added by RFR Amendment 3)' added . 6. File 'RFR Attachment 11, Conceptual Architecture Diagram/Model (added by RFR Amendment 3)': File 'RFR Attachment 11, Conceptual Architecture Diagram/Model (added by RFR Amendment 3)' added . 7. File 'e-CAS Vendor RFR - Questions and Answers': File 'e-CAS Vendor RFR - Questions and Answers' added . 8. File 'e-CAS Vendor RFR Required Forms': File 'e-CAS Vendor RFR Required Forms' added . 9. File 'Amendment 3 to the e-CAS Vendor RFR': File 'Amendment 3 to the e-CAS Vendor RFR' added . 10. File 'RFR Attachment 4, EOHHS Technology Applications References Manual': Order changed from "7" to "0". 11. File 'Attachment 9, Mandatory Response Forms Checklist and Acknowledgements': Order changed from "12" to "0". 12. File 'e-CAS RFR Required Forms ': Order changed from "15" to "0". 13. File 'RFR Attachment 4, EOHHS Technology Applications References Manual': Show Attachment to Vendor Flag changed from "No" to "No". 14. File 'Attachment 9, Mandatory Response Forms Checklist and Acknowledgements': Show Attachment to Vendor Flag changed from "No" to "No". 15. File 'e-CAS RFR Required Forms ': Show Attachment to Vendor Flag changed from "Yes" to "No". 16. File 'Amendment 1 to the e-Cas Vendor RFR': Show Attachment to Vendor Flag changed from "Yes" to "No". 17. File 'Amendment 2 to the e-Cas Vendor RFR': Show Attachment to Vendor Flag changed from "Yes" to "No".
5	10/28/2022 10:45:07 AM	Adding a questions and answers document, as well as an Amendment 3 to the e-CAS Vendor RFR, which updates various provisions and adds RFR Attachments 10 and 11, to the list of File Attachments available for downloading. Please note that the names of some of the file attachments have been edited for consistency, but the documents themselves have not changed (e.g. Amendment 1 to the e-Cas Vendor RFR edited to Amendment 1 to the e-CAS Vendor RFR). Attachment File Changes: Header 1. File 'RFR Att 9 Mandatory Response Forms Checklist and Acknowledgements': File 'RFR Att 9 Mandatory Response Forms Checklist and Acknowledgements' added . 2. File 'Att 4 Secretariat Application Reference Manual 3.6 (replaced by RFR Amendment 3)': File 'Att 4 Secretariat Application Reference Manual 3.6 (replaced by RFR Amendment 3)' added . 3. File 'Amendment 1 to the e-CAS Vendor RFR': File 'Amendment 1 to the e-CAS Vendor RFR' added . 4. File 'Amendment 2 to the e-CAS Vendor RFR': File 'Amendment 2 to the e-CAS Vendor RFR' added . 5. File 'RFR Attachment 10, System Support Matrix (added by RFR Amendment 3)': File 'RFR Attachment 10, System Support Matrix (added by RFR Amendment 3)' added . 6. File 'RFR Attachment 11, Conceptual Architecture Diagram/Model (added by RFR Amendment 3)': File 'RFR Attachment 11, Conceptual Architecture Diagram/Model (added by RFR Amendment 3)' added . 7. File 'e-CAS Vendor RFR - Questions and Answers': File 'e-CAS Vendor RFR - Questions and Answers' added . 8. File 'e-CAS Vendor RFR Required Forms': File 'e-CAS Vendor RFR Required Forms' added . 9. File 'Amendment 3 to the e-CAS Vendor RFR': File 'Amendment 3 to the e-CAS Vendor RFR' added . 10. File 'RFR Attachment 4, EOHHS Technology Applications References Manual': Order changed from "7" to "0". 11. File 'Attachment 9, Mandatory Response Forms Checklist and Acknowledgements': Order changed from "12" to "0". 12. File 'e-CAS RFR Required Forms ': Order changed from "15" to "0". 13. File 'RFR Attachment 4, EOHHS Technology Applications References Manual': Show Attachment to Vendor Flag changed from "No" to "No". 14. File 'Attachment 9, Mandatory Response Forms Checklist and Acknowledgements': Show Attachment to Vendor Flag changed from "No" to "No". 15. File 'e-CAS RFR Required Forms ': Show Attachment to Vendor Flag changed from "Yes" to "No". 16. File 'Amendment 1 to the e-Cas Vendor RFR': Show Attachment to Vendor Flag changed from "Yes" to "No". 17. File 'Amendment 2 to the e-Cas Vendor RFR': Show Attachment to Vendor Flag changed from "Yes" to "No".

Item Information

Item # 1: ( 81-11 - 15 )

Computer services and Software or hardware engineering

U N S P S C Code:

81-11-15
Software or hardware engineering

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Item # 2: ( 81-11 - 00 )

Computer services

U N S P S C Code:

81-11-00
Computer services

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Item # 3: ( 81-11 - 16 )

Computer Services, Computer programmers

U N S P S C Code:

81-11-16
Computer programmers

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Item # 4: ( 81-11 - 17 )

Computer services, Management Information Systems

U N S P S C Code:

81-11-17
Management information systems MIS

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Item # 5: ( 80-10 - 00 )

Management advisory Services

U N S P S C Code:

80-10-00
Management advisory services

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging: