Bid Solicitation: BD-16-1084-POLGH-GHQ-00000005335

Header Information

Bid Number:

BD-16-1084-POLGH-GHQ-00000005335

Description:

SP15-Agent-Q65: Travel agent, conference room & meeting space, etc

Bid Opening Date:

11/02/2015 03:00:00 PM

Purchaser:

Dianne Miller

Organization:

Department of State Police

Department:

POLGHQ - MSP General Headquarters

Location:

GHQ - General Headquarters

Fiscal Year:

Type Code:

NS - Non-Statewide Solicitation

Allow Electronic Quote:

Yes

Alternate Id:

Required Date:

10/01/2015

Available Date :

08/31/2015 03:21:00 PM

Info Contact:

Kimberley DeSiata - email: Kimberley.desiata@state.ma.us

Bid Type:

OPEN

Informal Bid Flag:

Purchase Method:

Blanket

Begin Date:

10/01/2015

End Date:

08/31/2022

Pre Bid Conference:

Bulletin Desc:

The Commonwealth of Massachusetts - Massachusetts State Police is to enter into purchase agreements with multiple Caterers, Conference Space Rentals, Travel Agents, Hotel Room Accommodations, Equipment rentals, and Master of Ceremony bidders that qualify to provide services as described within this document. This is an Open Enrollment bid in the event MSP needs to add vendors as needed.

Ship-to Address:

Kimberley DeSiata, Fiscal Department
470 Worcester Rd
Department of State Police
Framingham, MA 01702
US
Email: kimberley.desiata@massmail.state.ma.us
Phone: (508) 988-7427
FAX: (508) 820-2165

Bill-to Address:

Kimberley DeSiata, Fiscal Department
470 Worcester Rd
Department of State Police
Framingham, MA 01702
US
Email: kimberley.desiata@massmail.state.ma.us
Phone: (508) 988-7427
FAX: (508) 820-2165

Print Format:

File Attachments:

Business_Reference_Form~7.doc
Commonwealth_Terms_Conditions.docx
Contractor_Authorized_Signatory_Listing~7.doc
create-a-quote~9.pdf
Instructions for Vendors Responding to Bids~4.docx
Electronic_Funds_Transfer_Sign_Up_Form~7.pdf
Massachusetts_Substitute_W9_Form~7.doc
Prompt_Payment_Discount_Form~8.doc
Standard_Contract_Form - POL~7.doc
Supplier_Diversity_Plan_From_1_Commitment~4.docx
Supplier_Diversity_Plan_From_2_Declaration_of_SDP_Partners~3.docx
Supplier_Diversity_Plan_From_3_Spending_Report~3.xlsx
Bid Sheet - Travel-caterer-Agent.docx
SP16-AGENT-Q65 Catering Conference
SP16-Agent-Q65 Catering Conference~2.doc

Form Attachments:

Required Quote Attachments

Desired Attachment Name	Description

SBPP (Small Business Purchasing Program) Eligible?:

See SBPP requirements and exceptions at www.mass.gov/sbpp :

Amendments:

Amendment #	Amendment Date	Amendment Note
1	09/01/2015 12:26:11 PM	Updated COMMBUYS Bid Number on RFR Attachment File Changes: Header 1. File 'SP16-Agent-Q65 Catering Conference.doc': File 'SP16-Agent-Q65 Catering Conference.doc' deleted . 2. File 'SP16-AGENT-Q65 Catering Conference': File 'SP16-AGENT-Q65 Catering Conference' added .
2	09/23/2015 02:02:41 PM	Changed Bid Open date to 10/14/2015 3PM Header 1. Bid Opening Date changed from "09/29/2015 03:00:00 PM" to "10/14/2015 03:00:00 PM". Attachment File Changes: Header 1. File 'SP16-Agent-Q65 Catering Conference~2.doc': File 'SP16-Agent-Q65 Catering Conference~2.doc' added .
3	10/14/2015 02:44:58 PM	Header 1. Bid Opening Date changed from "10/14/2015 03:00:00 PM" to "10/20/2015 03:00:00 PM".
4	10/20/2015 09:02:16 AM	Header 1. Bid Opening Date changed from "10/20/2015 03:00:00 PM" to "10/27/2015 03:00:00 PM".
5	10/27/2015 09:44:58 AM	Extending the date to 11/2/15
6	10/27/2015 09:52:17 AM	Header 1. Bid Opening Date changed from "10/27/2015 03:00:00 PM" to "11/02/2015 03:00:00 PM".
7	09/10/2021 03:55:56 PM	Header 1. Purchaser changed from "kdesiata" to "DMILLER".

Item Information

1-5 of 6

Item # 1: ( 90-10 - 00 )

?« Category I - General Catering Services (only): Provision of food for breakfast, lunch, snacks and dinner including but not limited to: muffins, bagels, fruit, coffee, tea, deli platters, sandwich buffets, box lunches, hot lunch buffets, dessert trays, and hot dinner buffets. Set up, clean up, linens, utensils, paper goods and delivery fees are to be included in quoted price unless agreed to between the MSP and the contractor prior to delivery of service. Bidders responding to this section will only be required to provide catering services alone. Bidders MUST provide electronically with their response a copy of the menu available with pricing information.

U N S P S C Code:

90-10-00
Restaurants and catering

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Item # 2: ( 90-11 - 16 )

Category II - Catering Services with Conference Space: Catering services, as defined above (Category I), affiliated with conference space rental centers. Eligible entities temporarily use space with catering services for training, conferences, seminars, ceremonies and large meetings. The price of the conference space rental is inclusive of all conference incidentals (i.e. audiovisual equipment, internet connections, etc). No additional charges may be applied. Bidders responding to this section will be required to provide catering services with conference space (e.g. hotels, convention centers, halls, etc.). Departments will be able to use catering services with their in-house or subcontracted caterers and/or conference space if required by the department. Bidder MUST indicate size of the space(s) with related pricing.

U N S P S C Code:

90-11-16
Meeting facilities

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Item # 3: ( 90-12 - 15 )

Category III ? Travel Agent ? Allows bidders to bid on air travel and accommodations, to include car rentals for out of state travel that MSP would require.

U N S P S C Code:

90-12-15
Travel agents

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Item # 4: ( 90-11 - 00 )

Category IV - Catering Services with Conference Space and Hotel Room Accommodation Rates: Catering services, as defined above, affiliated with conference space rental centers with the added value feature of special rates for hotel room accommodations. The price of the conference space rental is inclusive of all conference incidentals (i.e. audiovisual equipment, internet connections, etc). No additional charges may be applied. Bidders responding to this section will be required to provide catering services with conference spaces and offer hotel rooms at a discounted rate.

U N S P S C Code:

90-11-00
Hotels and lodging and meeting facilities

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Item # 5: ( 90-10 - 16 )

Category V ? Equipment rental ? to include but not limited to tables, chairs, tents, portable toilets and cleaning stations, and other associated or similar rental items, as needed, for the purpose of this contract.

U N S P S C Code:

90-10-16
Banquet and catering services

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

1-5 of 6