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Bid Solicitation: BD-16-1022-DMH08-8210B-00000006867

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Header Information

Bid Number: BD-16-1022-DMH08-8210B-00000006867 Description: Catering Services, Conference Space, and Hotel Accommodations RFR Bid Opening Date: 12/31/2026 05:00:00 PM
Purchaser: ELENI SHABA Organization: Department of Mental Health
Department: DMH08 - STATEWIDE Location: 8210B - STATEWIDE
Fiscal Year: 16 Type Code: NS - Non-Statewide Solicitation Allow Electronic Quote: Yes
Alternate Id:   Required Date: Available Date :  01/21/2016 05:00:00 PM
Info Contact: Greg Drouin at gregory.drouin@mass.gov Bid Type: OPEN Informal Bid Flag: Yes
Purchase Method: Open Market
Pre Bid Conference:
Bulletin Desc: The purpose of this Request for Response (RFR) is for the Department of Mental Health (DMH) to enter into contracts with multiple Catering Services and Conference Space bidders that qualify to provide services as described within the RFR. Reposting of BD-16-1022-DMH08-8210B-00000006294
Ship-to Address: JINI ZHANG
25 STANIFORD STREET
BOSTON, MA 02114
US
Email: jini.zhang02@massmail.state.ma.us
Phone: (617) 626-8006
Bill-to Address: JINI ZHANG
25 STANIFORD STREET
BOSTON, MA 02114
US
Email: jini.zhang02@massmail.state.ma.us
Phone: (617) 626-8006
Print Format:
File Attachments: DMH CATERING SERVICES CONF SPACE AND HOTELS RFR APPROVED VENDORS 2024.docx
Supplier Diversity Plan Form.xlsx
First Amendment to the DMH Catering Master Agreement RFR.pdf
Instructions-for-vendors-responding-to-bids (1).docx
Authorized Signatory Listing-2 (1).rtf
prompt-pay-frm (2).doc
DMH Catering Bidders Response Form-1 (3).docx
DMH Catering Services RFR_FINAL-3 (15)~1.docx
STANDARD CONTRACT FORM INSTRUCTIONS, CONTRACTOR CERTIFICATIONS AND TERMS AND CONDITIONS
ELECTRONIC FUNDS TRANSFER FORM
STANDARD CONTRACT FORM CATERING MA
OSD Required Specifications for Commodities and Services
MA Form_W-9
Notice of Catering RFR Extension
Form Attachments:
Required Quote Attachments
Desired Attachment Name Description
SBPP (Small Business Purchasing Program) Eligible?: YES
See SBPP requirements and exceptions at www.mass.gov/sbpp :
Amendments:
Amendment # Amendment Date Amendment Note
1 02/26/2016 11:28:18 AM Add vendors approved to date Attachment File Changes: Header 1. File 'Approved Catering Vendors.xlsx': File 'Approved Catering Vendors.xlsx' added .
2 03/07/2016 01:06:49 PM Catering Services Approved Vendors to Date Attachment File Changes: Header 1. File 'Approved Catering Vendors.xlsx': File 'Approved Catering Vendors.xlsx' deleted . 2. File 'Catering Services Vendors Approved to Date.xlsx': File 'Catering Services Vendors Approved to Date.xlsx' added .
3 03/25/2016 11:53:13 AM Catering Services Vendors Approved to Date Attachment File Changes: Header 1. File 'Catering Services Vendors Approved to Date.xlsx': File 'Catering Services Vendors Approved to Date.xlsx' deleted . 2. File 'Catering Master Agreement Vendors to date 032516.xls.xlsx': File 'Catering Master Agreement Vendors to date 032516.xls.xlsx' added .
4 03/28/2016 11:31:11 AM Menus of approved vendors to date Attachment File Changes: Header 1. File 'A and R Food Service Corp Menu~1.pdf': File 'A and R Food Service Corp Menu~1.pdf' added . 2. File 'DCU Center Catering Menu~1.pdf': File 'DCU Center Catering Menu~1.pdf' added . 3. File 'Devens Common Center Catering Menus~1.pdf': File 'Devens Common Center Catering Menus~1.pdf' added . 4. File 'Franklin Caterers Menu~1.pdf': File 'Franklin Caterers Menu~1.pdf' added . 5. File 'Midland Hotel Corp Holiday Inn Menu~1.pdf': File 'Midland Hotel Corp Holiday Inn Menu~1.pdf' added . 6. File 'Royal Plaza Menu~1.pdf': File 'Royal Plaza Menu~1.pdf' added . 7. File 'Spinellis Catering Menu~1.pdf': File 'Spinellis Catering Menu~1.pdf' added . 8. File 'Visions Sown Menu~1.pdf': File 'Visions Sown Menu~1.pdf' added .
5 04/11/2016 03:11:01 PM Update Approved vendors list Attachment File Changes: Header 1. File 'A and R Food Service Corp Menu~1.pdf': File 'A and R Food Service Corp Menu~1.pdf' deleted . 2. File 'DCU Center Catering Menu~1.pdf': File 'DCU Center Catering Menu~1.pdf' deleted . 3. File 'Devens Common Center Catering Menus~1.pdf': File 'Devens Common Center Catering Menus~1.pdf' deleted . 4. File 'Franklin Caterers Menu~1.pdf': File 'Franklin Caterers Menu~1.pdf' deleted . 5. File 'Midland Hotel Corp Holiday Inn Menu~1.pdf': File 'Midland Hotel Corp Holiday Inn Menu~1.pdf' deleted . 6. File 'Royal Plaza Menu~1.pdf': File 'Royal Plaza Menu~1.pdf' deleted . 7. File 'Spinellis Catering Menu~1.pdf': File 'Spinellis Catering Menu~1.pdf' deleted . 8. File 'Visions Sown Menu~1.pdf': File 'Visions Sown Menu~1.pdf' deleted . 9. File '1 Department of Mental Health Catering Services Approved Vendors.docx': File '1 Department of Mental Health Catering Services Approved Vendors.docx' added .
6 01/18/2017 12:44:33 PM Header 1. Bid Opening Date changed from "06/30/2017 05:00:00 PM" to "11/30/2025 05:00:00 PM". Enrollment Date Changes:
7 02/13/2020 10:14:57 AM ADDING UPDATED STANDARD CONTRACT FORM AND TERMS AND CONTIONS Attachment File Changes: Header 1. File 'comm-termsconditions (4) (2).doc': File 'comm-termsconditions (4) (2).doc' deleted . 2. File 'standard-contract-frm (6) (3).doc': File 'standard-contract-frm (6) (3).doc' deleted . 3. File 'COMMONWEALTH OF MASS STANDARD CONTRACT FORM': File 'COMMONWEALTH OF MASS STANDARD CONTRACT FORM' added . 4. File 'STANDARD CONTRACT FORM INSTRUCTIONS': File 'STANDARD CONTRACT FORM INSTRUCTIONS' added . 5. File 'COMMONWEALTH OF MASS TERMS AND CONDITIONS': File 'COMMONWEALTH OF MASS TERMS AND CONDITIONS' added . Enrollment Date Changes:
8 02/28/2020 10:49:34 AM Attachment File Changes: Header 1. File 'Catering Master Agreement Vendors to date 032516.xls.xlsx': File 'Catering Master Agreement Vendors to date 032516.xls.xlsx' deleted . 2. File 'DMH Approved Catering Vendors': File 'DMH Approved Catering Vendors' added . Enrollment Date Changes:
9 04/15/2021 11:26:58 AM Header 1. Contact Info changed from "Eric Pilsmaker Eric.Pilsmaker@state.ma.us" to "Jerome.Collins@state.ma.us".
10 11/12/2021 02:22:51 PM POSTING UPDATED STANDARD CONTRACT FORM, INSTRTUCTIONS CONTRACTOR CERTIFICATIONS TERMS AND CONDITIONS AND ELECTRONIC FUNDS TRANSFER FORM Attachment File Changes: Header 1. File 'EFT_FORM-1 (2).pdf': File 'EFT_FORM-1 (2).pdf' deleted . 2. File 'COMMONWEALTH OF MASS STANDARD CONTRACT FORM': File 'COMMONWEALTH OF MASS STANDARD CONTRACT FORM' deleted . 3. File 'STANDARD CONTRACT FORM INSTRUCTIONS': File 'STANDARD CONTRACT FORM INSTRUCTIONS' deleted . 4. File 'COMMONWEALTH OF MASS TERMS AND CONDITIONS': File 'COMMONWEALTH OF MASS TERMS AND CONDITIONS' deleted . 5. File 'STANDARD CONTRACT FORM CATERINBG MA': File 'STANDARD CONTRACT FORM CATERINBG MA' added . 6. File 'STANDARD CONTRACT FORM INSTRUCTIONS, CONTRACTOR CERTIFICATIONS AND TERMS AND CONDITIONS': File 'STANDARD CONTRACT FORM INSTRUCTIONS, CONTRACTOR CERTIFICATIONS AND TERMS AND CONDITIONS' added . 7. File 'ELECTRONIC FUNDS TRANSFER FORM': File 'ELECTRONIC FUNDS TRANSFER FORM' added .
11 11/12/2021 03:40:15 PM ADDING CONTRACT FORM Attachment File Changes: Header 1. File 'STANDARD CONTRACT FORM CATERINBG MA': File 'STANDARD CONTRACT FORM CATERINBG MA' deleted . 2. File 'STANDARD CONTRACT FORM CATERING MA': File 'STANDARD CONTRACT FORM CATERING MA' added .
12 06/16/2022 05:32:47 PM Attachment File Changes: Header 1. File 'req-specs (7) (3).docx': File 'req-specs (7) (3).docx' deleted . 2. File 'sdp-plan-form-1-commitment (3) (3).docx': File 'sdp-plan-form-1-commitment (3) (3).docx' deleted . 3. File 'newmass-w9 (2) (2).doc': File 'newmass-w9 (2) (2).doc' deleted . 4. File '1 Department of Mental Health Catering Services Approved Vendors.docx': File '1 Department of Mental Health Catering Services Approved Vendors.docx' deleted . 5. File 'DMH Approved Catering Vendors': File 'DMH Approved Catering Vendors' deleted . 6. File 'OSD Required Specifications for Commodities and Services': File 'OSD Required Specifications for Commodities and Services' added . 7. File 'SDP_Plan_Form': File 'SDP_Plan_Form' added . 8. File 'MA Form_W-9': File 'MA Form_W-9' added . 9. File 'DMH CATERING SERVICES CONF SPACE AND HOTELS RFR APPROVED VENDORS 2022': File 'DMH CATERING SERVICES CONF SPACE AND HOTELS RFR APPROVED VENDORS 2022' added .
13 08/04/2022 01:29:38 PM Vendor list updates Attachment File Changes: Header 1. File 'DMH CATERING SERVICES CONF SPACE AND HOTELS RFR APPROVED VENDORS 2022': File 'DMH CATERING SERVICES CONF SPACE AND HOTELS RFR APPROVED VENDORS 2022' deleted . 2. File 'DMH CATERING SERVICES CONF SPACE AND HOTELS RFR APPROVED VENDORS 2022': File 'DMH CATERING SERVICES CONF SPACE AND HOTELS RFR APPROVED VENDORS 2022' added .
14 04/18/2023 09:38:48 AM Attachment File Changes: Header 1. File 'DMH CATERING SERVICES CONF SPACE AND HOTELS RFR APPROVED VENDORS 2022': File 'DMH CATERING SERVICES CONF SPACE AND HOTELS RFR APPROVED VENDORS 2022' deleted . 2. File 'DMH CATERING SERVICES CONF SPACE AND HOTELS RFR APPROVED VENDORS 2023': File 'DMH CATERING SERVICES CONF SPACE AND HOTELS RFR APPROVED VENDORS 2023' added .
15 04/29/2024 02:48:07 PM Amendment eliminating other Agencies from referencing the DMH Catering MA effective July 1, 2024 Header 1. Bid Opening Date changed from "11/30/2025 05:00:00 PM" to "06/30/2026 05:00:00 PM". Attachment File Changes: Header 1. File 'SDP_Plan_Form': File 'SDP_Plan_Form' deleted . 2. File 'DMH CATERING SERVICES CONF SPACE AND HOTELS RFR APPROVED VENDORS 2023': File 'DMH CATERING SERVICES CONF SPACE AND HOTELS RFR APPROVED VENDORS 2023' deleted . 3. File 'Supplier Diversity Plan Form.xlsx': File 'Supplier Diversity Plan Form.xlsx' added . 4. File 'DMH CATERING SERVICES CONF SPACE AND HOTELS RFR APPROVED VENDORS 2024.docx': File 'DMH CATERING SERVICES CONF SPACE AND HOTELS RFR APPROVED VENDORS 2024.docx' added . 5. File 'First Amendment to the DMH Catering Master Agreement RFR.pdf': File 'First Amendment to the DMH Catering Master Agreement RFR.pdf' added .
16 02/12/2025 11:31:58 AM Purchaser changed from "JCOLLINS" to "KSANTOS!"
17 05/05/2026 03:35:53 PM Notice of Catering RFR Extension Header 1. Bid Opening Date changed from "06/30/2026 05:00:00 PM" to "12/31/2026 05:00:00 PM". Attachment File Changes: Header 1. File 'Notice of Catering RFR Extension': File 'Notice of Catering RFR Extension' added .

Item Information

Item # 1:   ( 90-11  -  16 )   The purpose of this Request for Response (RFR) is for the Department of Mental Health (DMH) to enter into contracts with multiple Catering Services and Conference Space bidders that qualify to provide services as described within the RFR.
U N S P S C Code: 90-11-16
   Meeting facilities
Qty Unit Cost UOM Total Discount Amt. Total Cost
1.0   EA - Each    
Manufacturer: Brand: Model:
Make: Packaging:
 
Ship-to Address: ELIZABETH WELCH
167 LYMAN ST
WESTBOROUGH, MA 01581
Email: elizabeth.welch@mass.gov
Phone: (508) 454-0466
Bill-to Address: ELIZABETH WELCH
167 LYMAN ST
WESTBOROUGH, MA 01581
Email: elizabeth.welch@mass.gov
Phone: (508) 454-0466
 
Item # 2:   ( 90-10  -  00 )   The purpose of this Request for Response (RFR) is for the Department of Mental Health (DMH) to enter into contracts with multiple Catering Services and Conference Space bidders that qualify to provide services as described within the RFR.
U N S P S C Code: 90-10-00
   Restaurants and catering
Qty Unit Cost UOM Total Discount Amt. Total Cost
1.0   EA - Each    
Manufacturer: Brand: Model:
Make: Packaging:
 
Ship-to Address: ELIZABETH WELCH
167 LYMAN ST
WESTBOROUGH, MA 01581
Email: elizabeth.welch@mass.gov
Phone: (508) 454-0466
Bill-to Address: ELIZABETH WELCH
167 LYMAN ST
WESTBOROUGH, MA 01581
Email: elizabeth.welch@mass.gov
Phone: (508) 454-0466
 
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